School of Nursing File Storage and Migration Project
Clarity Platform Usage Reminder: Handling Sensitive Data
Autumn at Yale's Benjamin Franklin College, one of fourteen residential colleges at Yale University.
NEW EDUCATIONAL TECHNOLOGY & INNOVATION TEAM AIMS TO ADVANCE MEDICAL EDUCATION: Health Sciences IT has launched a new team—Educational Technology & Innovation (ETI)—dedicated to enhancing medical education through advanced technologies like AI, extended reality, and data analytics. The team’s mission is to partner with the School of Medicine community to improve learning outcomes across undergraduate, graduate, and continuing education by providing expert guidance and innovative solutions. With a multidisciplinary approach, the ETI team brings together expertise in medical education, AI, and software development to create interactive tools, simulations, and flexible learning platforms that transform the educational experience. To collaborate or learn more, contact the ETI team at Innovate.MedEd@yale.edu.
STREAMLINED SOFTWARE REQUESTS: In April 2024, Health Sciences IT launched a centralized intake process for all things software – availability, access, build or buy, or other questions. The service piloted with the School of Medicine and has expanded to the full health sciences campus. The service was launched to address the confusion and inefficiencies that often happen between various departments when new software is purchased. With trained cross-functional team, HSIT acts as a liaison and client advocate to coordinate the procurement, security, privacy, accessibility, and other compliance issues. To date, Health Sciences IT has received 120 software requests. Open a request by email to HSIT-software@yale.edu or the online form.
NVIDIA GPUs ENHANCE YALE BIOMEDICAL INFORMATICS & COMPUTING/YNHHS CLINICAL DATA ANALYSIS: In collaboration with YNHHS, Yale Biomedical Informatics & Computing has completed the integration of all 16 Nvidia Graphics Processing Units (GPUs) on the Computational Health Platform (CHP),* the high-performance computing cluster specifically designed to enhance healthcare practice and research through extensive clinical data analysis. CHP offers adaptable computing configurations that can be tailored to meet the complex computational demands of large-scale clinical and translational research, including the development of innovative medical AI applications. The integration of the GPUs enhances CHP’s capabilities, facilitating cutting-edge medical AI research and development. *CHP is sometimes referred to as SAFE (Secure Analytics user-Friendly Enclave)
The School of Nursing's Simulation Team and Health Sciences IT collaborate closely to maximize the integration of extended reality (XR) technology as a teaching tool within the curriculum, grounding their efforts in key educational frameworks such as Kolb's Experiential Learning Theory, Behaviorism, and others. Pictured: Students in the School of Nursing's Clinical Applications of Human Anatomy course engaging with HoloLens devices.
PILOT LAUNCHES FOR DIGITIZED FACULTY OFFER LETTERS: The School of Medicine is progressing with its project to digitize and streamline the faculty offer letter process. This initiative aims to automate the creation of offer letters, implement an approval workflow, capture digital signatures, securely store final documents, and integrate with other Yale University systems. A custom application built in Salesforce, the rollout begins this month with a pilot involving several departments. These pilots will test key features of the new system, including automated offer letter creation and approval workflows. The pilot launch will be a critical step in refining the solution for broader use across the School of Medicine.
SCHOOL OF NURSING BOX MIGRATION: MOVING TO A UNIFIED, SECURE FILE STORAGE PLATFORM: Health Sciences IT is working with the School of Nursing to create a unified, secure platform for file storage with their File Storage and Migration Project.
This initiative will streamline access by separating personal and departmental files, while providing leadership with enhanced school-wide search and access capabilities. As part of the transition from Yale Box to OneDrive and Teams, departmental files will be consolidated onto this common platform. The File Storage and Migration Project will solve several longstanding problems and provide many new benefits: simplification, shared approach, integrated collaboration, seamless Microsoft 365 integration, enhanced communication, task management, enhanced security, compliance, and customizability. Stay tuned for more updates as we move forward with this important project!
CLARITY PLATFORM USAGE REMINDER: HANDLING SENSITIVE DATA: The following reminder is intended to clarify appropriate use of the Clarity platform in relation to electronic Protected Health Information (ePHI) and certain other high-risk data. Users of the Clarity platform should not enter any content that contains ePHI into the Clarity platform or use any documents that contain ePHI with the Clarity platform. In addition to not using Clarity with ePHI, users with external obligations affecting their data, such as data use agreements, should make sure their use of Clarity is appropriate. NIST 800-171 data is an example of data with an external obligation that cannot be used in Clarity. For more information about Clarity’s security controls and high-risk data, see Clarity Platform Security.
