Health Campus AI Prompt-a-Thons Scheduled for October
Welcome Amy Swinford, inaugural Director of Enterprise Analytics
Streamlining Faculty Offer Letters
Psychiatry Launches New Ticketing System
Upcoming Storage Migration from Box
AI FOR All: In September, Provost Scott Strobel announced faculty, students, and staff now have access to a suite of generative AI tools, resources, and guidelines to support work. Notably, the Clarity platform, powered by OpenAI’s ChatGPT-4o, allows users to input sensitive data securely and offers features like document summarization, data analysis, image analysis, and coding assistance. As Clarity evolves, it will include image generation, voice interaction, custom chatbots, and API access for research and development.
To ensure a secure experience, users should review training information and guidance on using Clarity. The Yale Poorvu Center for Teaching and Learning hosts regular AI Office Hours and a monthly series called “AI Coffee Talks for Humans” to discuss AI in teaching and learning. The inaugural session will focus on Clarity, providing a space for the community to experiment with AI and explore its cultural and ethical implications. Community input is encouraged to shape future priorities.
HEALTH CAMPUS AI PROMPT-A-THONS SCHEDULED FOR OCTOBER: Health Sciences IT team would is hosting AI Prompt-a-Thonworkshops for faculty, staff, and students. These in-person events are tailored for the audience of each school:
School of Public Health
Tuesday, October 15, 2024
1:00 AM-3:00 PM
Winslow Auditorium (LEPH 109)
School of Nursing
Wednesday, October 16, 2024
1:00 PM-3:00 PM
400 West Campus Drive, Moore Room (Room 11701)
School of Medicine
Tuesday, October 29, 2024
1:00 PM-3:00 PM
Sterling Hall Med Library Room 115
Registration space is limited but may still be available. Additional prompt-a-thons are being coordinated for the Yale Health and Digital and Technology Solutions/YNHHS communities.
WELCOME AMY SWINFORD, INAUGURAL DIRECTOR OF ENTERPRISE ANALYTICS: With over two decades of experience in data transformation, cloud computing, and digital innovation, Amy brings valuable expertise to the role in Health Sciences IT. Previously, she was Vice President of Analytics Platforms at Circana, leading major digital transformation initiatives. Amy holds dual Bachelor of Science degrees in Computer Science and Biology from the College of William and Mary and is certified in Microsoft Azure Cloud Computing and Databricks.
In her new role, Amy aims to build trusted partnerships within the Yale Health Sciences ecosystem and drive strategic initiatives. A schedule is being developed for her to meet with multiple groups during her first weeks in October. Special thanks to Vidhya Narayanan for her dedicated work as interim Director, paving the way for Amy's new role.
STREAMLINING FACULTY OFFER LETTERS: Health Sciences IT launched phase one of a custom solution to digitize faculty offer letter creation process for Yale School of Medicine. This application automates the process of generating faculty offer letters across nine different faculty tracks. With an automated approval workflow for department chairs and deputy deans, this tool will soon roll out to all departments within the the School of Medicine, with future phases bringing even more integrations.PSYCHIATRY LAUNCHES NEW TICKETING SYSTEM: The Department of Psychiatry at the School of Medicine collaborated with Health Sciences IT to develop a new ticketing system to support their various services, workflows, and processes and to develop metrics to track outcomes. The tool successfully went live in September and will track and report more than 30,000 requests coming into the Psychiatry department’s Integrated Business Office.
UPCOMING STORAGE MIGRATION FROM BOX: To support the community with better service and simplified storage options, Box@Yale will be phased out in mid-to-late 2025 and data that needs to be retained will migrate to Microsoft365 OneDrive and SharePoint. Health Sciences IT has begun working with pilot groups in the School of Nursing, School of Public Health, and School of Medicine to come up with guidelines for the community which we aim to share in October. Leadership meetings to initiate planning are also underway.
Health Sciences IT's AV team supported Grand Rounds, and dozens of school events, in September. (picture from the Fitkin Auditorium at the School of Medicine)
WELCOME AMY SWINFORD, INAUGURAL DIRECTOR OF ENTERPRISE ANALYTICS: With over two decades of experience in data transformation, cloud computing, and digital innovation, Amy brings valuable expertise to the role in Health Sciences IT. Previously, she was Vice President of Analytics Platforms at Circana, leading major digital transformation initiatives. Amy holds dual Bachelor of Science degrees in Computer Science and Biology from the College of William and Mary and is certified in Microsoft Azure Cloud Computing and Databricks.
